BGC Board Meeting Minutes - July 2008
These minutes will be reviewed at the August meeting of the BGC board. Minor changes are possible at that time.
BGC BOARD MEETING
July 14 , 2008
6:20 p.m.
BOARD MEMBERS ABSENT: LORI JENSEN
*JUNE MINUTES: JUDY MADE MOTION TO ACCEPT MINUTES. SANDY SECOND. MOTION PASSED.
*TREASURER’S REPORT:
DISCUSSION REGARDING CIRCUS. PROFIT FOR CIRCUS APPROXIMATELY $9,380.00. PAM MADE MOTION TO ACCEPT TREASURER’S REPORT. LAURIE H. SECOND. MOTION PASSED.
*DRAGON BOAT FESTIVAL:
WE WERE ACCEPTED AS A FOOD BOOTH VENDOR; HOWEVER WE NEED TO TELL THEM WHAT WE INTEND TO SELL BY WEDNESDAY, JULY 16TH. WE ARE STILL ABLE TO SELL LEMONADE TOO. CORN ON THE COB WAS MENTIONED AS WELL AS ROASTED TURKEY SANDWICHES.
SANDY ALLEN WILL CHECK ON CORN AVAILABILITY AND PRICE AT LOCAL FARM. NANCY WILL SEND OUT EMAIL ASKING MEMBERS FOR OTHER FOOD IDEAS.
WE WILL NEED LOTS OF VOLUNTEERS AS WE HAVE TO BE OPEN ON THURSDAY 5:00 P.M. TO 10:00 P.M.; FRIDAY 10:00 A.M. TO 10:00 P.M. AND SATURDAY 10:00 A.M. TO 10:00 P.M. WE WILL HAVE THREE HOUR SHIFTS WITH AT LEAST 3 ADULTS AND 2 TEENS WORKING AT ALL TIMES.
*CANDY BAR FUNDRAISER:
SANDY HAS ORDERED THEM BUT WE NEED TO TELL THEM WHEN WE’D LIKE THEM SHIPPED. IT WAS DECIDED THAT THEY WILL BE HANDED OUT AT THE ANNUAL MEETING ON SEPT. 15TH SO SANDY WILL ASK THAT THEY BE SHIPPED A FEW DAYS PRIOR TO THAT. THEY WILL BE SOMEWHAT PERSONALIZED AS A GYMNAST LOGO WILL APPEAR ON THE WRAPPER OF SOME OF THE BARS AND WILL HAVE THE GYM BIN PHONE NUMBER ON IT AS WELL.
*HOME GYMNASTICS CAMP:
THE CAMP WILL BE HELD NEXT WEEK STARTING MONDAY,JULY 21ST AND RUNNING THROUGH THURSDAY, JULY 24TH. WE WILL HAVE 24 GYMNASTS FROM OUR GYM PLUS A FEW FROM PARK RAPIDS. ERICKA, PAPPY, AND BETTY WILL BE COACHING AS WELL AS TWO MORE FROM OUR GYM.
*CARPET CLEANING:
WE WILL NEED VOLUNTEERS WHO CAN HELP VACUUM ON THURSDAY, AUGUST 28TH FROM 5:00 TO 6:00 P.M. MARY WILL CALL THE CARPET CLEANERS TO ARRANGE CLEANING.
*HOME DEVELOPMENTAL CLINIC:
MARY IS WORKING WITH STEPHANIE TO POSSIBLY SEND SOME OF THE OPTIONALS DOWN TO THE CITIES. SHE IS ALSO TALKING ABOUT CALLING THE GRAND RAPIDS COACH AND DULUTH COACH TO WORK WITH OUR LEVELS 4-6. MARY WILL SEE HOW COST EFFECTIVELY SHE CAN DO THIS FOR OUR MEMBERS. AN ADDITIONAL $25 WILL BE ADDED TO THOSE NON-MEMBERS WHO WISH FOR THEIR GYMNAST TO PARTICIPATE. THIS IS TYPICALLY HELD TOWARDS THE END OF AUGUST.
*TEAM UNIFORMS:
THE COMMITTEE HAS MET A FEW TIMES AND ARE WAITING FOR THE REPRESENTATIVE TO FIGURE OUT FINAL PRICING. SAMPLES WILL BE SENT OUT SOON SO THAT OUR GYMNASTS CAN DETERMINE SIZES.
THERE WILL BE A FORUM WHERE MEMBERS CAN OFFER FEEDBACK;HOWEVER, THE COMMITTEE WILL MAKE FINAL DECISIONS. INFORMATION WILL BE FORTHCOMING IN THE NEWSLETTER.
*WORK DAY (CUBBIES):
DAVE DANIELSON HAS AGREED TO TAKE ON THIS PROJECT. IT WAS AGREED THAT OTHER MEMBERS SEEKING VOLUNTEER HOURS CAN HELP MARY DO ODD JOBS AROUND THE GYM, SUCH AS PAINTING, ETC.
*BY-LAWS:
ARLENE WILL MAKE THE NECESSARY CORRECTIONS REGARDING PROXYS AND THE BY-LAWS WILL BE POSTED ON OUR WEBSITE FOR REVIEW BY ALL MEMBERS PRIOR TO ANNUAL MEETING.
*ANNUAL MEETING:
THE ANNUAL MEETING WILL BE HELD MONDAY, SEPTEMBER 15TH, 2008 AT 6:00 P.M.
SPONSORSHIP INCENTIVE:
IT WAS SUGGESTED THAT SOMEBODY ASK SANDY HENNUM IF SHE WOULD LIKE ASSISTANCE WITH THIS SINCE IT IS HUGE UNDERTAKING AND WE ARE ALWAYS LOOKING FOR THINGS FOR OUR VOLUNTEERS TO DO.
BUDGET:
NANCY RECOMMENDED THAT WE HAVE A WORK SESSION FOR BOARD MEMBERS TO DISCUSS THE UPCOMING BUDGET OUTSIDE OUR REGULAR BOARD MEETING TIME.
WE WILL ALSO NEED TO CHECK THE VOLUNTEER HOURS AS THE NEW SEASON WILL START IN SEPTEMBER. THERE ARE SOME MEMBERS WHO WILL BE SENT TO NON-MEMBER STATUS BASED ON LACK OF VOLUNTEER TIME. A REMINDER WILL GO OUT THAT THE DRAGON BOAT FESTIVAL IS THE LAST MAJOR VOLUNTEER OPPORTUNITY.
BOARD MEMBER TERM REVIEW:
JUDY’S TERM WILL BE DONE. PAM AND ARLENE’S TERMS ARE DONE AS WELL; HOWEVER, BOTH WOULD LIKE TO REMAIN ON THE BOARD.
SANDY, LAURIE H. AND LORI J. HAVE TWO YEARS LEFT OF THEIR TERMS. TODD, NANCY AND TERRI HAVE ONE YEAR LEFT.
*PAYMENT OF COACHES: TABLED AND WILL BE DISCUSSED AT BUDGET MEETING
*FINANCING OF MEET FEES:
SANDY SAID IT SEEMED TO WORK ALRIGHT LAST YEAR AND THEREFORE THIS SERVICE WILL BE OFFERED AGAIN.
*MEET SCHEDULE:
THE SNOWFLAKE FLIP WILL BE SCHEDULED FOR SATURDAY, JANUARY 10, 2009. WE HAVE AN OPPORTUNITY FOR OUR LEVELS 4-6 TO ATTEND 3 MEETS IN THE DULUTH AREA (POSSIBLY ALSO WISCONSIN) THAT DO NOT CONFLICT WITH THE 3 STATE QUALIFIERS. MARY WILL DO SOME MORE CHECKING ON THESE MEETS. OUR HOPE IS THAT IF WE GO TO THEIR MEETS, THEY WILL IN TURN COME TO OUR SNOWFLAKE FLIP.
LAURIE MOTION TO ADJOURN AT 8:35 P.M. PAM SECOND. MOTION PASSED.
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